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General Questions:
How do I register?
Can I change my information?
I lost my password, what do I do?
How do I pay?
Scoutmaster Questions:
Do my scouts have to register themselves?
Can I see which of my scouts have already registered?
Can I change a scout's info?
One of my scouts lost his password, what can I do?
Scout Qustions:
How do I sign up for a class?
My troop number doesn't show up when I try to register, what does that mean?
My class room doesn't show up, what does that mean?
My teacher says "TBA", when do I find out
who is teaching my class?
Are there any pre-reqs for my class?
One Final Thing:
The answer to my question is not on this page, what do I do?
A: The answer to this question depends on whether you are registering as a scoutmaster or as a scout.
For scoutmasters, the first step to registering your scouts
is to register your troop. In
order to do that the scoutmaster for the troop must register himself as a
scoutmaster. To
do that simply go to Registration and
click on "Register Scoutmaster" and fill out the form and click submit. Make
sure all of your info is correct before hitting continue. Remember your
username and password in case you want to update your info later or check on
which scouts you have registered. Your username and password are case sensitive,
that means you have to remember which letters are capital and which are not.
The next step is to register each of your scouts individually. Go
to the same link above except click on "Register Scout" this time. They
have a form similar to the scoutmaster form. Do *NOT* put in the scoutmaster's
username and password. Each scout must have their own, unique username in order
to register. Be
sure to remember or write down all of their usernames and passwords so that you
can register them for classes after they are in the system. Make
sure you use the correct format for the birthday and make sure to choose the
correct troop. Some troops have the same number so make sure you choose the correct
number and correct council.
Q: Can I change my information (including my username and password)?
A: Yes. Once you log in you should get an option that says "Update Your Information". If you select that option it should take you to a form similar to the registration form. The fields should be filled in with your current info. You may change any of the info and hit submit. If you attempt to change your username you may not be able to if the name is already taken by another user. Once you update your info you will be logged out of the system and the changes will take effect on your next login.
Q: I lost my password, what do I do?
A: There is an online password mailer available here. You must enter your username and it will email your password to the address we have on file. If you entered an invalid email address you will have to contact the database administrator directly in order to get your password. If you forgot your username you will also have to contact the database administrator directly. Scroll to the very bottom of this page for information on how to contact the administrator directly.
A: Before paying for classes, each participant and their parent/guardian must complete our online Waiver and Liability Form. You cannot attend MBU if this form is not filled out. After that form is completed, you can pay for your courses using PayPal, credit card, or debit card through our Online Payment system, or by mailing a check made out to Alpha Phi Omega to the following address:
Merit Badge University
Alpha Phi Omega
P.0. Box 8237
Austin, TX 78713-8237
The charge for the Merit Badge University is $7.50 per Merit Badge. The Fee for the Tenderfoot Program and Venturing University is $20 a Scout or Crew Member. The system doesn't currently show what you owe, you must determine the cost. CHECKS MUST ME MADE OUT TO APO. Payment must be postmarked by the payment deadline or your classes will be DROPPED. If you are paying by check, the Payment Form MUST be sent in with your payment. This can be download by clicking here. If you pay online, you don't have to send in the Payment Form.
Note: Once you have sent us the registration form there are no refunds. It is expected that you have committed yourself to the event and the classes you are taking. If you add a class please send the correct payment. Unfortunately, we are not able to offer refunds if you drop a class.
Q: Do my scouts have to register themselves?
A: This is somewhat of an ambiguous question. Yes, each of your scouts have to register individually. No, your scouts do not have to physically register themselves. Some troops have decided to have one person do all the registering, some troops choose to have their scouts register themselves. It doesn't really matter, as long as they get registered somehow. Scouts cannot sign up for classes until they are in the system with a unique username and we have all their information. It is, however, vital that each participant fill out the Liability Form themselves. This is a legal document, and permission must be granted by a legal guardian.
Q: Can I see which of my scouts have already registered?
A: Yes. When you log in you should have the option to select "Veiw My Scouts." You should be able to see which scouts are registered and also which classes they have signed up for. After MBU is completed and we have had enough time to input the information you will also be able to see which requirements your scouts have completed.
Q: Can I change a scout's info?
A: Yes. You can change all of your scouts' info, but you cannot drop them or add them to classes. When you log on you will have an option that says "Update a Scout's Information". Use this option to update scout information. However, you can view and change their passwords so if the need arises to add or drop a class for them you can simply log in as them and take care of it. No one else has access to this information.
Q: One of my scouts lost his password, what can I do?
A: First, you can use the password mailer here. If your scout does not have a valid email address you can log in to change your scout's password. See above for information on updating a scout's info.
Q: How do I sign up for a class?
A: Once you are registered in the system you should have an option to select "Add A Class." In order to add a class simply insert the ID number of the class you wish to take in the box and click submit. To find out what the ID of the class is click on the "Courses" link and follow the link to Scout Classes. The system will not allow you to add classes if the times coflict. You can take up to four classes. Some classes meet longer than others, so if you receive a message that says you have a time conflict it may be because your class meets for longer than you originally thought.
Q: My troop number doesn't show up when I try to register, what does that mean?
A: There are two possible reasons for this error. The first is that your scoutmaster has not yet registered the troop. The scoutmaster must register online before any scouts will be allowed to register. Once that has happened your troop number will show up when you try to register. Another possibility is that your scoutmaster made some error when he registered. It is possible he put the wrong troop number and council, so if he has already registered have him double check his registration information.
Q: My class room doesn't show up, what does that mean?
A: Assigning rooms to classes is one of the last steps of the process. Usually your class room number will not show up until registration has been closed. Sometimes class rooms change after they have been posted as well. To be sure you go to the correct class you should rely on the room numbers in the packet your scoutmaster gets on the day of MBU.
Q: My teacher says "TBA", when do I find out who is teaching my class?
A: As with room numbers, sometimes we do not know who is going to teach a class. If your teacher just says "TBA" that means we have not assigned a teacher to that class yet and the actual teacher's status is "to be announced."
Q: Are there any pre-reqs for my class?
A: Prereqs should be listed under each merit badge listed here.
Q: The answer to my question is not on this page, what do I do?
A: If you have a question about the registration system send an email to utmbuorg@gmail.com. If your question is regarding anything other than the website registration program email the MBU coordinator at coordinator@utmbu.org.